If we didn’t, who would? |
- Send out invitations, act as RSVP, send out guest information letters
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- Provide advice on theming, creative ideas, styling, design and timings
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- Provide advice on suppliers, their market rates and market positioning (plus any suppliers contracted via Alternative Occasions are also underwritten by us)
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- Check venue and supplier contracts and advise accordingly
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- Ensure a full audit trail of dialogue/paperwork with suppliers
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- Brief suppliers (access / delivery / performance times, facilities required, power requirements, dress expectations, route maps, meal arrangements, emergency contact numbers etc.)
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- Provide advice on wedding etiquette/do's and don'ts
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- Draw up accommodation lists and arrange accommodation as agreed
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- Act as point of contact for all suppliers and the venue
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- Act as liaison with Registrars / Vicars on readings, music, timings etc.
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- Set up tables, chairs, candelabra, outdoor lights / torches etc. as agreed
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- Arrange / check place-cards and / or place settings as agreed
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- Arrange, collect and set up specialist-hired items e.g. glassware, crockery, linen, chairs (plus any other hired items) and ensure they are returned after the event
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- Print and/or set up the table plan
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- Check lighting options at the venue e.g. location of switches, dimmers (etc) and adjust as required
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- Ensure the venue is set-up appropriately
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- Ensure suppliers are set-up in accordance with the plan
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- Set up any signs required (e.g. parking, reserved, directions, toilets etc.)
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- Collect and set up the wedding cake
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- Co-ordinate car / coach parking
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- Move flowers / decoration between venues (e.g. ceremony location and reception venue)
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- Manage the wedding day timetable, including overruns and shortfalls
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- Ensure suppliers are delivering to contract on the day (including venue(s), caterers, entertainers, photographers etc.)
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- Implement contingency requirements as required (e.g. umbrellas, wet / dry weather arrangements etc.)
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- Oversee any issues that may arise e.g. any sudden loss of power / light, breakages etc.
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- Act as Front of House / Master of Ceremonies if required
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- Light / replace / refill bulbs, candles, flares etc. as appropriate
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- Check the quantities of any drink supplied privately (including a bottle count at the end)
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- Pay suppliers as agreed (cash or account)
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- Ensure the venue is left as agreed contractually
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- Pick up rubbish / tidy an area as appropriate
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- Handle ad-hoc / special requests e.g. arrange taxis for guests
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- Reposition any furniture at the venue that may have been moved
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- Ensure items remaining at the end of the evening are dealt with appropriately, (e.g. presents, flowers, disposable cameras, lost property etc.)
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- PLUS We also have an emergency kit available to all couples and their guests, which includes numerous items to help overcome any minor mishaps or lapses in memory on the day!
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